Terms and Conditions 2020

You are here

For the Praxisforum Geothermie.Bayern which will take place in October 2020, shall apply the following terms and conditions of the private company with limited liabilities Enerchange - Enerchange GmbH & Co. KG, Tizianstraße 96, 80638 Muenchen, Germany. Enerchange is the organizer of the Praxisforum Geothermie.Bayern, hereinafter referred as the "Organizer". Enerchange is mainly responsible for implementing the Praxisforum Geothermie.Bayern, hereinafter referred to as the "Conference".

The registration of the participants can be made via the registration website of the event, letter, Fax, Email or Phone.

The registration becomes legally binding after clicking the "Register and pay now"-button and payment of the participation fee. With the Payment the Terms and Conditions of the Praxisforum Geothermie.Bayern are accepted. For registrations shortly before the Conference, payment may be made on-site at the registration of the Conference with debit or credit card.

The organizers reserve the right to refuse registrations within two days after registration and subsequently refund the complete registration fee.


The participant acquires the right to attend the Conference including drinks and meals during the booked event. The organizer will provide, as far as possible, a versatile conference program. Program changes are possible at short notice. In accordance to the speaker, the presentation will be made availabe digitally within the first two weeks after the event. The access datato the password potected website will be sent by email to the address provided during registration.


Early bird special registration (until November 15, 2019)
> Congress day (October, 2020): 350 € per person
> GeoTHOUR (October, 2020): 175 € per person
> Congress day + GeoTHOUR (October, 2020): 500 € per person

Early bird registration (until March 30, 2020)
> Congress day (October, 2020): 400 € per person
> GeoTHOUR (October, 2020): 200 € per person
> Congress day + GeoTHOUR (October, 2020): 550 € per person

Early bird registration (until July 31, 2020)
> Congress day (October, 2020): 450 € per person
> GeoTHOUR (October, 2020): 225 € per person
> Congress day + GeoTHOUR (October, 2020): 600 € per person

The pricing of the regular participation fees is as follows (until seven days week before the congress):
> Congress day (October, 2020): 500 € per person
> GeoTHOUR (October, 2020): 250 € per person
> Congress day + GeoTHOUR (October, 2020): 650 € per person

Late Booker Registration (after end of regular registration - until beginning of the congress):
> Congress day (October, 2020): 600 € per person
> GeoTHOUR (October, 2020): 300 € per person

The discounts are only valid within a required payment period of 2 weeks after receiving the invoice.

Owners of geothermal plants in Bavaria (and their employees), representatives of municipalities, authorities and municipal associations as well as students enrolled at unversity (proof required) are entitled to receive a reduced price until seven days before the congress. The first 10 mayors who register by October 1st 2020 will receive free admission to the congress. The reduced price cannot be combined with other discounts and reductions.


The participation fee is due upon registration upon receipt of the invoice before the start of the event. A processing fee of 50 EUR will be charged for corrections of invoices due to incorrect registration data. The additional expenditure for further documents which must be filled in or made available will be charged at an hourly rate of 100 EUR according to expanditure

The amount of the invoice must be paid by bank transfer stating the invoice number. Discounts expire with a payment delay of more than one month after the date of the invoice.


The right of withdrawal is regulated in number 6, it exists in addition to the cancellation.

In the case of a proven Covid-19 disease the complete registration fee is refunded. The proof has to be shown to the organizers.

In case of cancellation of the conference participation before September 30, 2020, cancellations costs a cancellation fee of 100 EUR, the rest of the participation fee will be refunded. The full fee will be charged for cancellations after October 1, 2020.

The cancellation after the beginning of the event is not possible.

The appointment of a substitute participant from the same company is free of charge until September 30, 2020 before the conference. After this date a processing fee of 100 EUR will be charged.

The cancellation needs to be done in writing, either by email, mail, fax or via the registration website.


Consumers as definded by the Federal Law of § 13 BGB can in addition to the cancellation regulation in number 4 also make use of right of withdrawal, which is displayed here due to the German law as expressed in the terms and conditions of Xing Events in the following:

Right of Right of withdrawal for consumers

Instructions on withdrawal and model withdrawal form

You have the right to withdraw from this contract within 14 days without giving any reason. The withdrawal period will expire after 14 days from the date of contract conclusion.

To exercise the right of withdrawal, you must inform us

Tizianstr. 96
D-80638 München
Telefon: +49 (0)89/41878951
Fax: +49 (0)89/41878952
E-mail: agentur@enerchange.de

of your decision to withdraw from this contract by an unequivocal statement (e.g. a letter sent by post, fax, e-mail or via the contact form available on each of our webpages). You may use this model withdrawal form, but it is not obligatory.

To meet the withdrawal deadline, it is sufficient for you to send your communication concerning your exercise of the right of withdrawal before the withdrawal period has expired.

Effects of withdrawal

If you withdraw from this contract, we shall reimburse to you all payments received from you, including the costs of delivery (with the exception of the supplementary costs resulting from your choice of a type of delivery other than the least expensive type of standard delivery offered by us), without undue delay and in any event not later than 14 days from the day on which we are informed about your decision to withdraw from this contract. We will carry out such reimbursement
using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of such reimbursement.

If you requested to begin the performance of services during thewithdrawal period, you shall pay us an amount which is in proportion to what has been provided until you have communicated us your withdrawal from this contract, in comparison with the full coverage of the contract.

You may download and use the model withdrawal form available here as a PDF file.

Exclusion of right of cancellation:

The right of cancellation does not exist if, when entering into a legal transaction, you predominantly act in exercise of your trade, business or profession and are therefore deemed to be an entrepreneur (Section 14 BGB).

The right of cancellation vis-à-vis XING does not apply to agreements you enter into with third parties, i.e. where XING is not legally involved. Any such rights of cancellation may only be brought against the respective third party.

Other additional information:

You expressly agree that we will start to render the service before the end of the cancellation period.

End of notice of cancellation


6.1 The Organizers can adapt or shorten the programme of the Conference dependent on the number of pre-registrations, the interest of the participants or other good reasons. Changes in the program do not justify  the claim to reimburse the conference fee, neither partially nor completly.

6.2 The Organizers are allowed to change speakers or the schedule of the Conference due to good reason, for example the cancellation of speakers. Changes in the program or the cancellation of speakers do not justify  the claim to reimburse the conference fee, neither partially nor completly.

6.3 The Conference can be cancelled by the organizer due to an important reason, especially if the cost-covering number of participants will not be reached or due to force majeure. The participants will be informed immediately and already paid fees will be reimbursed. Further claims are based on number 9 excluded.


The Organizers can cancel the contract with one or more participants due to good reason, for example if the participant(s) disturb(s) the Conference enduringly. A claim for already paid fees does not exist.

The Organizers is only liable for intent and gross negligence. In addition, the Organizer is only liable for personal injury, permanent health impairment or death, provided that the organizer was responsible for such or if the organizer has to face charges of culpable breach of major contractual obligations. The liability in the event of a breach of major contractual obligations is limited to the foreseeable average contract-typical damage. The total coverage of the damage is limited to the maximum amount covered by the organizer, as far as neither intent nor gross negligence on the part of the Organizers are present. The liability for damages is excluded in any case. A breach of duty by the organizer is equal to the breach of duty of his legal representatives or agents.

For any Covid-19 infections during the Congress and the Geothour the organizer is not liable. However, the organizer and the oragnization partners will fulfill high hygenic standards and stickt to the regulations of the authorities. Every person is obliged to wear a nose mouth protection when he leaves his place in the congress, for example to visit a booth or go to the toilet.


The data of the participants and/or the contractual partners, respectively their representatives is recorded by the Organizer for the realization of the Conference, further similar events and information about similar topics electronically and are processed automated. The data will not be provided to a third party. If this is not accepted the participants and/or the contractual partners, respectively their representatives can contradict a further utilisation of the data at Enerchange GmbH & Co. KG, Tizianstr. 96, 80638 Muenchen, Germany (phone: +49 (0)89/41878951, fax: +49 (0)89/41878952, e-mail: agentur@enerchange.de) either by letter, phone, fax of email.

However, it cannot be excluded that during the registration process the data entered might be accessed by unauthorized persons.

During the Conference pictures and videos are taken by the Organizer or in his mandate. These documents generated will be used for marketing and communication purposes by the Organizers on their websites and in printed documents. The agreement of the participants in the utilization of the pictures/videos is supposed with the acceptance of these Terms and Conditions. However if this is not accepted by any particpant, they can contradict a further utilization of pictures/videos showing themselves at Enerchange GmbH & Co. KG, Tizianstr. 96, 80638  Muenchen, Germany (phone: +49 (0)89/41878951, fax: +49 (0)89/41878952, e-mail: agentur@enerchange.de) either by letter, phone, fax of email.


Presentations given at the Conference and Conference documentations as well as used software are protected by copyright. Copying and forwarding any conference contents to third parties is only allowed without the approval of the owner of the copyright and the Organizer.


At the Geothermie.Bayern practical forum, a photographer has been commissioned to take pictures of the event. In addition, the event will be recorded with sound and video in the Europasaal. After the event, the pictures will be used for advertising and marketing purposes for future events. According to §23 KUG, this is also permitted for pictures of persons participating in public events. Should you not agree with a publication, please inform us via Email.


The contract starts with the registration and ends with the last day of the Conference. The minimum duration is from the first to the last day of the Conference.


In the case of the invalidity of single clauses of these conditions do not effect the validity of other clauses.


The place for any jurisdicial negotiations related to the Conference and the contract is Munich in Germany.


Last Revision: 15.07.2020

About us

Agentur für Erneuerbare Energien

Tizianstr. 96
D-80638 München